Microsoft quickly changed its position (no doubt following uproar from lots of disgruntled customers) and now you can take advantage of modern public folders – a service that seems to be hanging together reasonably well and growing bigger in capacity all the time. SharePoint was initially tabled as an alternative, but this didn’t ‘wash’ with a lot of Microsoft customers because it didn’t offer the same functionality and was over-complicated. Here’s a few tips from our gurus:Ī few years back you didn’t have an option to migrate your legacy public folders to Microsoft 365 – in fact public folders on-premises were to be end-of-lifed. For each or the others select the name and select only Allow Change and Read so they can add itemsĨ.Essential has worked on some of the largest Public Folder migration projects in the world.
Scroll up and select Administrators and select full controlħ. Click OK again to create the access listĦ. You want to give access, then click OK above the list 5. Select Administrators from the list, then hold down the control key and select each of the users Click the Advanced button at the bottomģ. Only want some users to access the backed up Public files, uncheck all of the boxes for EveryoneĪt step 2, substep 5 above. NOTE: I recommend that you just leave the group Everyone with Change and Read access, but if you If at any time in the future you find files in the Users\Public subfolder that you want to back up just dragĪs I said - it is ugly but it works and only needs to be set up one time for each computer. You will now save your files to the folder pointed to by the shortcut and they will automatically be savedĨ. Delete the files in each of the Users\Public subfolders except for the shortcut.ħ. Open each of the Users\Public subfolders and verify that the shortcuts are there and that they work.Ħ. If you have created other Public folders, create shortcuts for them as well.ĥ. There is no real point in doing that for any of the others because users wouldn't be adding to
I do this for Documents, Downloads, Music, Pictures, Recorded TV (yes I have some)Īnd Videos. Right click and drag each of the OneDrive\Public subfolders to the corresponding Users\Public folder and Open the Public folder in your OneDrive folder and the original Public folder in the Users folder in separateĤ. C lick OK 3 times to close the windows and set the permissionsģ.Or everyone will be denied access to the folder including you) Select the group Everyone and make the permissions Change and Read.Select 'Share this folder' and click Permissions.Right click on the Public folder in your OneDrive folder.Set Permissions on the OneDrive Public Folder.(Move doesn't work, that would be too easy) Copy the Public folder to your OneDrive folder.If you want to be more restrictive, you can change the permissions on the OneDrive System changes so everything in the personal folders is kept private), and the visitors log in with a local Visitor standard account.
In my house each user logs in with their own standard account without Admin rights (there are 2 local admin accounts that are used for installing software and making When you set up a new computer, all the Public files can be there on the new computer as well. Here is how I have resolved this need to sync the Public Folders to One Drive.